Being a franchisee owner is no easy feat. After all, you’re responsible for running a business that’s part of a larger organisation, with their own rules and requirements.
With a plethora of responsibilities to manage, one aspect that can be particularly overwhelming is human resources. But in the realm of franchising, HR is an essential part of the puzzle. From expanding your workforce and onboarding new staff, to handling employee data in compliance with regulations – these are all tasks that require special attention.
But when dealing with HR, there are many challenges that franchisee businesses have to consider, some of which are notably around workforce planning, payroll, recruitment, learning and development, and compliance. That’s why having the right HR software can make all the difference in streamlining and optimising your operations.
With elementsuite’s franchise-friendly HR model, you’re able to effectively manage your business’s HR needs. Our model is designed to easily integrate into any franchising system and offers key features such as a centralised employee database, streamlined workforce planning, and automated payroll.
So to help you make that important decision of choosing the right HR software for your franchisee business, here are some of the ways that our franchisee-friendly model can help you:
Improve the efficiency of your unique franchisee business
Even though your business is part of a larger franchising system, you still have unique needs that need to be taken into account.
If we take McDonalds, for example, each franchisee can set their own their own wage bandings. The overall franchise will provide guidelines, but dependent on where the franchisee stores are based, wages could be different. The same goes for holiday calendars – each franchisee under the same franchise can have different holiday periods, allowances, etc.
For an HR system to be effective, it needs to be able to manage these unique requirements, and elementsuite does just that. With elementsuite’s HR model, you can efficiently tailor your operations to suit your own business’s needs, whilst still adhering to each franchise system’s guidelines you operate under.
On top of that, we can ensure that if you do buy another franchisee businesses, you have the full flexibility to TUPE transfer employees from one business to another, or automatically update employee details when they change franchise.
Support the agility of your workforce
If you are in the franchise business, then agility is essential for success. From forecasting and flexibility around schedules, to self-service options – the ability to quickly adjust your workforce depending on the changes in demand are essential aspects of running a successful business.
Workforce agility means that the organisation itself can adapt quickly to changes in local or overall market conditions. For instance, elementsuite enables its customers to train employees across different disciplines (think about a receptionist, being able to pick up a shift in the bar) so that you automatically move people when labour demands require it. This can help you maximise productivity, minimise costs (no agencies!) and keep your business running smoothly.
Your staff can also swap shifts with colleagues, request shift changes, and manage their own holiday requests, all through their mobile phones – allowing that extra level of flexibility and enhanced employee experience.
And no need to worry about pay discrepancies. We understand that different roles, schedules, and locations may have different pay bands. That is why we have made sure that our gross payroll engine can handle the complexities of managing multiple pay bands, different pay by location and even by time of day!
No more complex calculations or creating extra reports, it’s automatically taken care of, in real-time. All you have to do is ensure that you or the employee’s line manager (or whoever you delegate as an authority) checks their sites timecards (by exception) which can all be done, right there on their mobile device.
Give you control of all your HR data
When we speak to franchisees about their HR data, surprisingly, we find that a large sum of them have their data scattered across multiple systems, or manually store them on spreadsheets such as Excel.
Not only is this extremely inefficient, whilst posing serious security risks, but it can also be hard to track and manage over time – resulting in error-prone information used for important decision-making.
Having full control of all your employee data in one highly secure system gives you the peace of mind of knowing that your employee records are accurate and up-to-date. You can integrate with different systems (such as booking systems) quickly and easily, and you can rest assured that any changes made will be reflected in the system within a few clicks – no manual updates necessary.
And with our advanced reporting capabilities, you can drill down into different areas and see correlations between turnover, performance, and other areas that are important to your business.
Take, for example, employee turnover: with elementsuite, you can monitor how quickly employees are leaving the business, which areas and roles they tend to leave from, and take corrective action if required.
With features like these, you have full control of all your HR data – giving you the assurance that your franchisee business is running smoothly, efficiently, and securely.
Ensure Strong Compliance and Security
On the subject of data, having the right systems in place to protect your employee’s confidential data, as well as being transparent about how you use it, is a necessity.
This is where the power of data segregation comes in. With our advanced security features such as customisable access rights for different users, you don’t have to worry about unauthorised people getting access to information that they are not supposed to see.
We also appreciate that one franchise model such as McDonalds, may have different security requirements than other franchisee businesses like Starbucks. That is why, we have made our HR software flexible enough to go beyond the one-size fits all approach that you may see with some providers.
We take the time to understand your business, and customise our HR solution to meet your unique needs, so that you can be confident in knowing that you have the best data security and compliance processes in place.
Your franchise technology partner
With elementsuite, you don’t just get software; you get a partner who is committed to helping you and your business succeed. Every feature we have is designed to help you save time and money while keeping compliance, security, and productivity at the forefront of our platform.
We are constantly innovating to ensure that franchisees get the best possible performance and experience when using our software. Whether it’s helping them set up HR processes, or providing them with the latest technology to improve their operational efficiency; we are here to help.
We have a proven, tested, and tried model that has been successfully implemented in many other franchisee operations – giving you the stability, quality, and peace of mind you need to run your business with confidence. But we also know that each franchisee is unique, so we take the time to tailor our HR software solution to your specific needs.
By partnering with elementsuite, you don’t have to worry about the complexities and costs associated with setting up an HR system from scratch – it’s all taken care of for you! Let us do the hard work so that you can focus on what matters most – running a successful franchise business.
So, if you’re ready to take your franchise operation to the next level with a powerful HR solution built for you, then book a demo with us today, and let’s make it happen.
We will make sure that you get the right configuration and setup to help your business thrive.