By visiting the elementsuite site – www.elementsuite.com, hereinafter referred to as “the Site” or by subscribing to the Site or purchasing elementsuite Services, you accept privacy statements described in this Policy.
elementsuite – elementsuite and its affiliates.
Services – Cloud services, mobile applications, downloadable software, training, technical support and other services provided by us.
Data subjects (“You”) – customers of elementsuite (persons who use elementsuite services), visitors (persons who visit the Site), persons who registered to attend our events.
Customer data – Personal data, reports, addresses and other data and files/documents in electronic form that Customer stores within Services.
Personal data – any information relating to an identified or identifiable data subject or to the Clients of our Customers (if applicable).
Registration data – contact information collected with the help of the registration form, such as your name, email address, user name and password. By specifying a country in the registration form, you confirm that you are a resident / citizen of this country.
INFORMATION WE COLLECT
We collect different types of information from or through the Services.
We may also process data upon your consent, asking for it in case of necessity.
express an interest in obtaining additional information about Services
register to use our Site or other Services
register for an event
elementsuite requires you to provide us with minimum necessary Personal contact information, such as:
credit card or other billing information (financial qualification and billing information, such as billing name and address, credit card number, the number of employees of the organization that will be using the Services).
Personal data also includes other information, such as geographic area or preferences.
You may provide us with Personal data in various ways on the Services. For example, when you register for an Account, use Services; send us customer-related requests.
INFORMATION COLLECTED BY CUSTOMERS
Our Customers may store or upload Customer data to the Services.
elementsuite has no direct relationship with the Data subjects whose Personal data it hosts as part of Customer data.
Each Customer is responsible for notifying its clients and third parties concerning the purpose for which the Customer collects their data and how such Data is processed in or through the Services as part of Customer data.
elementsuite may also store information such as name, company name, address, phone number, emails of contacts that you choose to store into the Services in our applications. When you store personal information about your contacts, we will use this information only for the specific reason for which it is provided, such as to add new records to your Service account.
INFORMATION COLLECTED BY COOKIES
When you navigate the Site, elementsuite may automatically collect information with the help of the commonly used information-gathering tools, such as cookies, clear gifs, web beacons (website navigational information).
This website navigational information may include:
Standard information from your browser (such as browser type, browser language)
IP address or other device address or ID
Actions you take on the Site (such as the web pages viewed and the links clicked)
The pages or other content you view to interact with our Services
Dates and times of the visit, access, or use of the Service
Information regarding your interaction with emails, such as whether Data subject opens, clicks on or forwards a message.
This information is gathered from all Data subjects.
INFORMATION COLLECTED FROM OTHER SOURCES
We may obtain information, including Personal data from third parties and sources other than the Services, from our partners, advertisers.
If we combine or associate information from other sources with Personal data that we collect through the Services, we will treat the combined information as Personal data in accordance with this Policy.
BASIS FOR PROCESSING THE DATA
elementsuite processes your Personal data if and to the extent that at least one of the following applies:
The Data subject has given the consent to the processing of personal data, including the consent given by filling the form on the Site
Processing is necessary for the performance of a contract to which the data subject is a party or in order to take steps at the request of the Data subject prior to entering into a contract (including employment agreement)
Processing is necessary for compliance with a legal obligation to which the Company is subject.
HOW THE DATA IS USED
elementsuite uses Personal data about Data subjects to perform Services requested, including the following:
To plan and host Company’s events, forums, webinars, social networks in which the Data subject may participate
To populate online profiles for Data subjects on the Site
For marketing purposes, for example to contact Data subject to discuss your interest in Services, to send you information regarding the Company, its affiliates, and its partners, such as information about products, promotions or events
To check the necessary financial qualifications and collect payments from Customers (credit card or billing information)
To operate, maintain, enhance and provide Services and information that you request, to respond to comments and questions and to provide support (including Technical support) to Customers
To improve Services, to develop new products, services, features and functionality
elementsuite processes Personal data solely in accordance with the directions provided by the applicable Data subject.
DISCLOSURE OF THE INFORMATION
Except as described in this Policy, elementsuite will not intentionally disclose Personal data or Customer data that we collect or store in the Services to third parties without the consent of the applicable Data subject.
We may disclose information to third parties if you consent for us to do so, in the following circumstances:
elementsuite affiliates. elementsuite may share Personal data about Data subjects with affiliates of elementsuite in order to work with them, for example for customer support, marketing, technical operations purposes.
Non-personally identifiable information. We may make certain automatically collected, aggregated, or otherwise non-personally-identifiable information available to third parties for various purposes, including (1) compliance with various reporting obligations; (2) for business or marketing purposes; or (3) to assist such parties in understanding Data subject interests, habits, and usage patterns for certain programs, content, services, and/or functionality available through the Services.
Law enforcement, legal process and compliance. elementsuite reserves the right to use or disclose information provided if required by law, or if the Company reasonably believes that usage or disclosure is necessary to protect the Company’s rights and/or to comply with a judicial proceeding, court order or legal process.
DATA SUBJECT (YOUR) RIGHTS
Every Data subject has the following rights.
Their assertion is to be handled immediately by the responsible unit and cannot pose any disadvantage to the data subject.
The Data subject may request information on which Personal data relating to him/her has been stored, how the data was collected, and for what purpose. If there are further rights to view the employer’s documents (e.g. personnel ﬁle) for the employment relationship under the relevant employment laws, these will remain unaﬀected.
If Personal data is transmitted to third parties, information must be given about the identity of the recipient or the categories of recipients.
If Personal data is incorrect or incomplete, the data subject can demand that it to be corrected or supplemented.
The Data subject may request his/her data to be deleted if the processing of such data has no legal basis, or if the legal basis has ceased to apply. The same applies if the purpose behind the data processing has lapsed or ceased to be applicable for other reasons. Existing retention periods and conﬂicting interests meriting protection must be observed.
The Data subject generally has a right to object to his/her data being processed, and this must be taken into account if the protection of his/her interests takes precedence over the interest of the data controller owing to a particular personal situation. This does not apply if a legal provision requires the data to be processed.
At any time, Data subject may object to the processing of his/her Personal data on legitimate grounds, except it is permitted by applicable law.
If you believe your right to privacy granted by applicable data protections laws has been infringed upon, please contact us – email@example.com
Data subject also has a right to lodge a complaint with data protection authorities.
NB! This provision does not apply to Personal data that is a part of Customer data. In this case, the management of the Customer data is the Customer’s own subject.
Company has no direct relationship with the clients of our Customers whose Personal data may be processed on behalf of a Customer. An individual who seeks for the access, or who seeks to correct, amend, delete inaccurate data or withdraw consent for further contact should direct his or her query to the Customer they deal with directly. If the Customer requests elementsuite to remove the data, we will respond to this request within 14 (fourteen) business days. We will delete, amend or block access to any Personal data that we are storing only if we receive a written request to do so from the Customer who is responsible for such Personal data, unless we have a legal right to retain such Personal data. We reserve the right to retain a copy of such data for archiving purposes, or to defend our rights in litigation. Any of such requests regarding Customer data should be addressed as indicated in “How to contact us” section, and include sufficient information for elementsuite to identify the Customer or its Client or third party and the information to delete or amend.
elementsuite uses robust security measures to protect Data against accidental or unlawful destruction, accidental loss, unauthorized alteration, and any other unlawful form of processing of the Personal data and Customer data in our possession.
Company follows generally accepted industry standards to protect Personal and Customer data.
It includes, for example, firewalls, password protection and other access and authentication controls.
Nevertheless, no method of transmission over the Internet, or method of electronic storage is 100% secure. We cannot ensure or warrant the security of any information you transmit to us or store in the Services, and you do so at your own risk. We also cannot guarantee that such information may not be accessed, disclosed, altered, or destroyed by breach of any of our physical, technical, or managerial safeguards. If you believe your Personal data has been compromised, please contact us as set forth in the “How to contact us” section.
If we learn of a security system breach, we will inform you and the authorities on the occurrence of the breach in accordance with applicable law.
elementsuite uses our own Services to maintain Data about Data subject. Information which is stored in the Services, is secured as Customer data.
SPECIFIC DATA PROTECTION PROVISIONS ON CUSTOMER DATA UPLOADED FOR elementsuite CLOUD SERVICES
elementsuite does not own, control or direct the use of any of the Customer Data stored or processed by a Customer via the Service. Only the Customer is entitled to access, retrieve and direct the use of such Customer Data. elementsuite is largely unaware of what Customer Data is actually being stored or made available by a Customer to the Services and does not directly access such Customer Data except as authorized by the Customer, or as necessary to provide Services to the Customer.
The Customer is the Data Controller under the GDPR for any Customer Data containing Personal Data, meaning that such party controls how such Personal Data is collected and used as well as the determination of the purposes and means of the processing of such Personal Data.
elementsuite is neither responsible for the content of the Personal Data contained in the Customer Data or other information stored on its servers (or its subcontractors’ servers) at the discretion of the Customer, nor for the manner in which the Customer collects, handles disclosure, distributes or otherwise processes such information.
elementsuite only retains the Personal data collected from Data subjects for as long as the Data subject profile is active or otherwise for a limited period as long as we need to fulfil the purposes and requests for which we have initially collected it, unless otherwise required by the Contract or law.
elementsuite will retain and use the Data as necessary to comply with legal obligations, resolve disputes and inforce our Contracts and Agreements.
Closed profiles are deleted within 14 (fourteen) business days after receiving the request
Backups are kept for 90 (ninety) calendar days
Billing and legal information is kept for 10 (ten) years
elementsuite uses hosting for Data of Data subjects and Customer Data. elementsuite may transfer, process and store Personal data and Customer data through the Services in the centralized databases and with service providers located in EU.
To facilitate elementsuite’s operations, the Company may access such information from around the world, including other countries in which elementsuite has operations.
Site and Services may contain features or links to websites and Services provided by third parties.
Information you provide on third party sites or services is provided directly to the operators of such services and is subjected to those operator’s policies if any, governing privacy and security, even if accessed through the Service.
Company is not responsible for the content or privacy and security practices and policies of third-party sites or services to which links or access are provided through the Service.
We recommend you to learn about third parties’ privacy and security policies before providing them with any information.
Company uses commonly used information-gathering tools, such as cookies, to collect information as you navigate Company’s Site. As described below, we used these cookies or similar technologies to analyze trends, administer websites and Services, track users’ movements related to our Site and Services, serve targeted advertisements and gather demographic information about our user base as a whole. This section describes the types of Cookies or similar technologies on the Site and Services, and how this information may be used.
Standing alone, cookies do not personally identify Data subject, cookies merely recognize your web browser.
Unless Data subject chooses to identify himself to elementsuite, either by responding to a promotional offer, opening an account or filling out a web form (for example “Contact me”, “Free trial” web form) or unless you have previously identified yourself to the Company, you remain anonymous to the Company.
Persistent cookies remain on your computer or device after you close your browser or turn off your computer.
The following types of Cookies are used on the Site:
Required cookies: Required cookies enable you to navigate the Company’s Websites and use its features, such as accessing secure areas of the Websites and using elementsuite Services. If you have chosen to identify yourself to elementsuite, the Company may place on your browser cookies containing an encrypted, unique identifier. These cookies allow the Company to uniquely identify you when you are logged into the Websites and Services and to process your online transactions and requests. Managing Settings:Because required cookies are essential to operate the Company’s Websites and the Services, there is no option to opt out of these cookies.
Functionality cookies: Functionality cookies allow the Company’s Web sites and Services to remember information you have entered or choices you have made (such as your username, language, or your region) and provide enhanced, more personal features. These cookies also enable you to optimize your use of elementsuite Websites and Services after logging in. These cookies can also be used to remember changes you have made to text size, fonts and other parts of web pages that you can customize.Functional cookies may also be used to improve how the Company’s Websites and Services function and perform, to enhance and customize your interactions with the Company, and to help us provide you with more relevant messages, including marketing communications. These cookies collect information about how Visitors use our Websites and Services, including which pages visitors go to most often and if they receive error messages from certain pages.elementsuite may use its own technology (under the elementsuite brand name or an affiliated brand name) or third parties to track and analyze the usage and volume statistical information from Visitors, Attendees, and Customers, to provide enhanced interactions and more relevant communications, and to track the performance of the Company’s advertisements. elementsuite and its third-party partners may also utilize HTML5 local storage or Flash cookies for these purposes. Flash cookies and HTML local storage are different from browser cookies by the amount of, type of, and the way the data is stored. elementsuite also uses Flash cookies, to store your preferences or display content based upon what you view on our Websites and Services to personalize your visit. Managing Settings: To learn more about how to control cookies using your browser settings, read this guide. To learn how to manage privacy and storage settings for Flash cookies read this guide.
LOG FILES, IP ADDRESSES, URLS AND OTHER DATA
elementsuite gathers certain information automatically to analyze trends to aggregate and administer the Site and Services.
This information may include Data subject’s Internet Protocol (IP) address (or the proxy server you use to access the world wide web), device and application identification number, your location, browser type, internet service provider and/or mobile carrier, the pages and files you viewed, your searches, your operating system and system configuration information, and time/date stamps associated with your usage.
Due to Internet communication standards, when you visit or use the Site and Services, elementsuite automatically receives the URL of the website from which you came and website to which you go when you leave our Site.
This information is used to analyze overall trends to help Company improve the Site and Services, to track and aggregate non-personal information, and to provide Site and Services.
For example, elementsuite collects IP addresses to monitor the region from which Customer navigates the Site.
The Company Site and Services are not directed to children under the age of 16.
Company does not knowingly collect Personal data from children under the age of 16 without obtaining parental consent. If you are under 16 years of age, then, please, do not use or access Services at any time or in any matter.
If elementsuite discovers that Personal data has been collected on the Services or Site from persons under 16 years of age and without verifiable parental consent, then the company will take the appropriate steps to delete this information.
CHANGES AND UPDATES TO THIS POLICY
elementsuite will provide notification through the site about material changes to this Policy.
Please, revisit this page periodically to stay aware of any changes to this Policy.
If elementsuite amends the Policy, the Company will make it available through the Site and indicate the date of the latest revision, and will comply with the applicable law.
Your continued use of the Site and Services after the revised Policy has become effective indicates as your active deeds, and you have read, understood and agreed to the current version of the Policy.