Hotel

Created with the unique demands of the hotel industry in mind, elementsuite is a one-stop HR and Workforce Management solution that makes your world of work simpler and more efficient. From recruitment to performance management and auto-scheduling to payroll, handle all your processes in one place. Increase productivity. Improve guest experiences. Reduce cost

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HR processes made easier

Easily manage your people across the whole employee lifecycle

02

Auto-generate rotas

Automatically schedule staff based on demand fluctuations

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Improve employee satisfaction

Empower your employees with self-service features accessible from their mobile device

Manually creating rotas and keeping track of labour requirements can be tedious, especially when having to consider the complexities of compliance rules and employee availability. Let elementsuite take this off your plate. Achieve more with less effort.

Shape your day with accurate forecasting

Get an insight into each hotel’s unique ‘shape of day’ and auto-schedule staff to meet fluctuating demands. Perhaps there’s a business conference taking place nearby, or maybe it’s raining and a warm coffee is calling people in. Whatever it is, your labour forecast has you covered. Prevent under- and overstaffing. Increase efficiency. Stay in line with budgets.

Enable employee independence with self-service

Your employees can view their rota, swap shifts, book absences, and pick up additional shifts across any of your hotels. And leave it to elementsuite to ensure your staff only take on the roles suited to their skillset. Managers can simply approve any change requests at the push of a button. Not only that, but employees can even validate their hours after each shift through their own portal – minimising payroll disputes. Reduce the need for tedious admin. Save time. Avert hassle.

Track real-time hours worked

With geo-fencing functionality, you can see who’s working where and when in real-time, without any need of additional expensive hardware. This information automatically feeds into your centralised database, allowing managers to stay ahead of the curve by viewing live staffing levels across multiple hotels.

HR, recruitment and onboarding has never been easier

Hotels are busy environments, and every day brings new and exciting challenges, so leave it to elementsuite to handle the admin – you’ve got enough to do.

Recruit the best talent by pushing out vacancies to leading job boards as well as on your own careers microsite. Applicants can then apply with ease by selecting interview slots at your chosen locations, inputting details, and even commencing right to work processes.

Onboard with ease

Make signing contracts simpler than ever with inbuilt eSignature tools and avoid double data entry with all new starters’ documents and personal details being readily available in their portals – automatically generated from the recruitment process. And to make onboarding even more seamless, new starters can begin training and learning before their first shift.

Share site-specific news and real-time comms directly to each employee’s unique newsfeed. Customise the messaging based on their role, department and hotel location. No need for issuing individual emails addresses with everything being accessible from any device, anywhere.

Encourage talent progression

Support your people in being the best they can be with elementsuite’s learning and performance tools. Provide 360° feedback and track performance to increase retention by supporting career progression and thereby improving employee experiences. Support the growth of your people with ease, transparency and clarity.

Share company-wide documents like handbooks, and give employees controlled access to personal files. From contracts to disciplinary letters, elementsuite is your HR one-stop shop for sharing, reviewing and signing docs.

View actionable insights

Automatically generate reports with customisable dashboards like staff turnover, absence and performance, designed to help support your strategic decision-making.

Following a 10 1/2 month implementation programme, Travelodge’s 13,000 colleagues who work across 580 UK & Ireland hotels are now enjoying the benefits of our people-first HR, Workforce Management and Pay platform.

Plan to meet demand. Optimise decision-making. Manage your budgets across hotels with ease

Scheduling staff with precision

With rotas generated down to 15-minute intervals, your finance teams can forecast demand with consideration of all fluctuations in mind. From occupancy and weather to food and footfall, you can have the perfect schedule for every unique day whilst ensuring over- and under-staffing are never an issue – making sure your reception, bars, restaurants and cleaning are all covered and running smoothly.

Manage payroll and cashflow

Your finance team can oversee total gross pay expenditure prior to submitting to your preferred payroll vendor with employees being able to validate their hours on a daily or weekly basis. Your company can have a clear view of cashflow ahead of time and use these insights to continually drive business improvements.

Easy TRONC payments

Tips are crucial to employee satisfaction in the hotel industry. Make it easy for your guests to thank your hard-working staff. All your TRONC payments are automatically handled by elementsuite. Happy guests. Happy employees.

Free your organisation from the shackles of tedious manual admin. Are you an Ops Director that wants optimise staff schedules to meet fluctuating demand? Or a HR Manager that wants to ensure a seamless onboarding process for new recruits? Perhaps you’re a frontline worker who wants to easily swaps shifts with your colleagues, and validate your hours prior to pay day? Whatever it is you need, elementsuite is the all-encompassing platform that empowers each and every part of the organisation.

HR

HR professionals play a pivotal role in fostering a productive and engaged workforce, and the right tools can make all the difference.

Operations

For operations professionals, HR and workforce management software is a key ally. Embracing these tools streamlines resource allocation, optimises schedules, and offers real-time workforce insights.

Finance

Getting data-driven insights for better budget planning, streamlining payroll, and ensuring compliance reduces financial risks. Collaborating with HR to implement these tools leads to a more financially efficient organisation.